HarrisData Accounts Receivable Features

Accounts Receivable manages the cash collections effort of your organization. HarrisData Accounts Receivable provides the critical tools to manage the task of recording sales and collecting cash, including invoice entry, aging, collections, cash posting, and customer management. Accounts Receivable can process both for individual and multi company environments with automated inter-company due to due from. For organizations that function with multi currency, conversion, revaluation and gain/loss requirements are fully automated.

Customer Information Management

  • Manage complete customer information
    • Customer name, address, phone/fax
    • Class
    • Location
    • Credit terms, limit, contact
    • Statement required
    • Salesperson
    • Priority
    • Tax exempt number
    • Executive contacts
    • Date established
    • Highest balance
    • User definable fields
  • Multiple defaults simplify new customer set-up
  • Flexible search capabilities
  • Unlimited history
  • Multiple ship-to per bill-to

Fast, Flexible Invoice Entry

  • Fast entry of invoice information
  • Automatic transfer from Order Entry
  • Audit trails maintained
  • Automatically creates Sales and Accounts Receivable journal entries
  • Optionally creates Inventory and Cost of Goods Sold journal entries
  • Distribute to multiple sales accounts
    • Verification of full distribution
  • Work in multiple periods

Flexible Aging Analysis

  • Real-time Aging
  • Flexible aging methods
    • User defined buckets
  • Detail and summary views
  • Based on invoice date or due date

Advanced Collections Processing

  • Manage collection efforts
  • Delinquent Register shows past due and credit violations
    • User defined exceptions
  • Call date, response date, and comments recorded for each collections call
    • Use unlimited comments
  • Flexible collection status codes
  • Print or fax statements with optional service charges
  • Automatically generate Dunning letters
  • Complete factor processing

Detailed Cash Posting

  • Multiple banks and cash accounts
  • Fast invoice search
  • Automatic invoice discount calculation
  • Discount terms validation
  • Verification of posted amount
  • Audit trails maintained
  • Work in multiple periods
  • Management of NSF payments
  • Debit memo controls
  • Miscellaneous cash

Comprehensive Reporting

  • Cash Receipts Journal
  • Statements
  • Sales Journal
  • Customer lists
  • Paid History
  • Miscellaneous Cash
  • Open Invoices
  • Distribution Report
  • Collection Status
  • AR Balance
  • Reconciliation reports
  • Multiple mailing label formats