HarrisData Accounts Payable Features

Accounts Payable provides financial managers with the tools to control cash expenditures. With these tools, financial managers can improve cash management and reduce effort. Accounts Payable can process both for individual and multi-company environments with automated inter-company due to due from. For organizations that function with multi currency, conversion, revaluation and gain/loss requirements are fully automated.

Fast, Flexible Vouchers

  • Fast, easy voucher entry
  • Recurring vouchers
    • Installment plans
    • Scheduling flexibility
  • Fast one-time processing
    • Temporary vendors
    • Quick checks
  • Unlimited expense distribution
    • Up to 999 expense accounts
    • Current or future periods
    • Verification of distribution amount
    • Automatic creation of journal entries
  • Quickly search for specific vouchers
    • By name, address, vendor number, check number, invoice number, voucher number, phone number, or date
  • Void checks easily
  • Automatic or manual selection for payment
    • By bank and due date
    • Hold selected vouchers
    • Full or partial payment
    • Complete audit trails

Vendor Management

  • Comprehensive vendor information
    • Name & address
    • Contact information
    • Payment terms
    • Plus five user defined fields
  • Unlimited payment history
  • Open and paid vouchers by vendor
  • Vendor status
    • Hold vendors
  • Vendor type
    • Group vendors for analysis

Easy Check Processing

  • Computer generated or handwritten checks
  • Advanced print management
  • Easy bank reconciliation
  • Automatic reconciliation using bank file
  • Secured check printing

1099 Compliance

Facilitates compliance with Federal 1099 reporting requirements:

  • Manage Federal ID number and type
  • Create 1099 reports by vendor
  • Print 1099-MISC forms
  • Create magnetic media for filing
  • Extension of time request

Improved Cash Management

  • Cash Requirements report
  • Aging Analysis report
  • Based on invoice date or due date
  • User defined time periods

Comprehensive Reporting

A wide variety of standard reports are available within Account Payable, including:

  • Check Registers
    • All or selected banks
    • Detail or summary
  • Open/Recurring Voucher Lists
    • All, held, or selected for payment
  • Expense Distribution
    • By facility, vendor, or GL account
  • Vendor Lists
  • Vendor Purchase History
  • Period End Reconciliation
  • Bank/Check Reconciliation
    • Cleared checks
    • Outstanding checks